Information Security Policy

1. Purpose

The purpose of this Information Security Policy is to ensure the protection of Arcsen’s (formerly Coberg) information assets from various threats, including unauthorized access, disclosure, alteration, and destruction. This policy outlines the principles and guidelines for maintaining the confidentiality, integrity, and availability of our information systems and data.

2. Scope

This policy applies to all employees, contractors, vendors, and other third parties who have access to Arcsen’s information systems and data. It covers all types of information, including electronic and physical data, and all systems, networks, and devices used to process or store this information.

3. Information Security Objectives
Confidentiality: Protect information from unauthorized access and disclosure.
Integrity: Ensure information is accurate and unaltered by unauthorized parties.
Availability: Ensure information and systems are available to authorized users when needed.
4. Information Security Governance
4.1 Information Security Officer (ISO)

The ISO is responsible for overseeing the development, implementation, and enforcement of this policy. The ISO will also ensure compliance with applicable laws and regulations.

4.2 Information Security Committee (ISC)

The ISC will consist of representatives from key departments and will assist the ISO in policy development, risk assessment, and incident response.

5. Risk Management
5.1 Risk Assessment

Regular risk assessments will be conducted to identify and evaluate potential security threats and vulnerabilities. The results will inform the development of appropriate risk mitigation strategies.

5.2 Risk Mitigation

Controls will be implemented to mitigate identified risks, including technical measures (e.g., encryption, access controls) and administrative measures (e.g., training, policies).

6. Access Control
6.1 Access Authorization

Access to information systems and data will be granted based on the principle of least privilege, ensuring users only have access necessary to perform their job functions.

6.2 Authentication

Strong authentication methods will be implemented, including multi-factor authentication (MFA) where appropriate, to verify the identity of users accessing systems.

6.3 Access Review

Regular reviews of access rights will be conducted to ensure that access levels remain appropriate and that access for terminated employees is promptly revoked.

7. Data Protection
7.1 Data Classification

Data will be classified based on its sensitivity and importance, and appropriate protection measures will be applied according to its classification.

7.2 Encryption

Sensitive data will be encrypted both in transit and at rest to protect it from unauthorized access.

7.3 Data Backup

Regular backups of critical data will be performed and securely stored to ensure data recovery in the event of loss or corruption.

8. Incident Management
8.1 Incident Reporting

All employees must report security incidents or suspected incidents immediately to the ISO. A standardized incident reporting procedure will be followed.

8.2 Incident Response

An incident response plan will be developed and maintained to address and manage security incidents. The plan will include procedures for containment, eradication, recovery, and post-incident analysis.

9. Physical And Environmental Security
9.1 Physical Access Control

Access to facilities housing information systems and data will be restricted to authorized personnel through physical security measures such as key cards and security guards.

9.2 Environmental Controls

Environmental controls, including fire suppression systems and climate control, will be implemented to protect information systems from physical damage.

10. Security Training And Awareness
10.1 Training Program

All employees will receive regular security training to understand their role in protecting information assets and recognizing security threats.

10.2 Awareness Campaigns

Ongoing awareness campaigns will be conducted to reinforce security best practices and keep employees informed of emerging threats.

11. Compliance And Audit
11.1 Legal And Regulatory Compliance

Arcsen will comply with all relevant legal, regulatory, and contractual requirements related to information security.

11.2 Internal Audits

Regular internal audits will be conducted to assess compliance with this policy and identify areas for improvement.

11.3 External Audits

External audits may be conducted by third-party auditors to ensure independent verification of compliance and security practices.

12. Policy Review And Maintenance
12.1 Policy Review

This policy will be reviewed at least annually or in response to significant changes in the organization, technology, or regulatory environment.

12.2 Policy Updates

Updates to this policy will be communicated to all employees and relevant stakeholders. The updated policy will be made accessible through Arcsen’s internal documentation system.

13. Enforcement
13.1 Disciplinary Actions

Violations of this policy may result in disciplinary actions, up to and including termination of employment, as outlined in Arcsen’s employee handbook and disciplinary procedures.

13.2 Policy Exceptions

Exceptions to this policy may be granted on a case-by-case basis by the ISO, provided they are documented and justified.

14. Definitions
Confidentiality: Ensuring that information is accessible only to those authorized to have access.
Integrity: Maintaining the accuracy and completeness of information.
Availability: Ensuring that information and resources are accessible to authorized users when needed.
Multi-Factor Authentication (MFA): An authentication method that requires two or more forms of verification to access systems or data.
15. Contact Information

For questions or concerns regarding this policy, please contact the Information Security Officer at [ISO Contact Information].